NYC COI Movers

What a New York board actually requires

Manhattan and Brooklyn co-op and condo boards run the strictest move rules in the country, and the certificate of insurance is only the first gate. Expect a requirements packet naming several entities that must appear as additional insureds — typically the corporation or condominium, the managing agent, and often the sponsor or an ownership LLC. Every name has to be exact.

Elevator reservations and move windows

Most buildings permit moves only on weekdays, inside a set window, and only with the service elevator reserved in advance. Nine to five is common; some buildings stop at four. Many require a refundable deposit and floor and wall protection to be laid before the first box moves. In practice the window, not the volume, decides the crew size — we plan around the clock the building gives us.

Why certificates get rejected

• Wrong entity named. The managing agent listed instead of the ownership entity, or a name spelled as the resident wrote it rather than as the building files it.
• Limits too low. Some buildings want higher general liability than a standard certificate carries, or an umbrella layer above it.
• Missing wording. Waiver of subrogation and primary and non-contributory language are routinely required in New York and often absent by default.
• Sent too late. Approval is a human reading it. A certificate submitted the day before is a certificate that has not been approved.

Walk-ups and buildings with no service elevator

Plenty of Brooklyn and upper Manhattan buildings have no elevator at all. Those moves are priced on flights and carry distance rather than square footage, and they need a larger crew to finish inside the permitted hours. Tell us the floor and whether there is a lift.

How we handle it

Send us the building packet when you book. We issue the certificate with the exact parties named, submit it to the managing agent, chase the approval, and confirm it is on file before your date. Reserving the elevator stays with you as the resident, but we will tell you what to ask for.